beanworks-essential-tool-for-accounting-teams

Cue Beanworks, the AP automation solution built to delight.

You have an accounting software, which works well for your team. But when it comes time to actually paying your vendors and suppliers, you find your team has to manually enter invoices, chase after approvals, while you grapple with internal controls, and spend even more time playing detective on every variance at month end.

Cue Beanworks, the AP automation solution built to delight.

With Beanworks, you set the accounts payable workflow, automate the approval channels and easily manage multiple entities in one centralized system. With the addition of Smart Coding the data entry is now all but eliminated!

Beanworks really starts to shine when used across multiple teams, departments, and even companies, allowing simple yet powerful workflows to be managed by you anywhere in the world. You can involve the real spenders, and collaborate across the entire organization – in real time.

Learn More

elements

PURCHASE ORDERS

WHAT’S INCLUDED?

Automated invoice-PO match
Blanket POs
Purchase requisitions

LEARN MORE ABOUT PURCHASE ORDERS

INVOICES

WHAT’S INCLUDED?

Unlimited users
Unlimited storage
Approval channel delegation

LEARN MORE ABOUT INVOICES

EXPENSES

WHAT’S INCLUDED?

Credit Card Reconciliation
Mobile app
Unlimited receipts

LEARN MORE ABOUT EXPENSES

PAYMENTS

WHAT’S INCLUDED?

Payment aging report
Automatic remittance notifications
Check, ACH, EFT, VCC, wires, forex available

LEARN MORE ABOUT PAYMENTS

faq-two

Have any questions?

We’ve Got Answers.

What is Beanworks?

BeanworksForClubs is a cloud-based solution providing private clubs a cost-saving accounts payable automation software that is streamlined and paperless, easy to implement, flexible and user-friendly. BeanworksForClubs is an automated accounts payable solution that you use via a secure Internet connection.

How does BeanworksForClubs interact with my accounting system?

The integration is accomplished with a simple transfer of files back and forth. File transfers are as easy as attaching a file to an email. (You already know how to do it)

What accounting systems does BeanworksForClubs integrate with?

Currently we work with the Clubessential, Jonas and Northstar Club Management systems.

Will BeanworksForClubs reduce my staff?

We can’t guarantee that you will reduce staff using BeanworksForClubs. However, we can guarantee that you will reduce administrative work hours – and redirect those hours to more productive tasks by the existing staff.

Will my auditors approve this system?

We have found that auditors prefer, and recommend, this type of system. During your audit, simply give your auditors “view only” access to the system and they can find everything they need. Some clubs have told us that their audits are easier now with Beanworks

How does BeanworksForClubs prevent fraud?

An effective method of fraud prevention is a separation of duties. With BeanworksForClubs we can ensure that all invoices are approved by someone other than the person cutting checks. We can also ensure that large payments go through multiple approvals before being paid. With proper separation of duties in place a club can greatly reduce their risk of fraud.

Our club prints a lot of manual/immediate checks, will this be a problem?

While we encourage you to send all invoices through BeanworksAP we understand there is always a need for a check to be cut immediately – and this is not a problem. Simply cut the check from your accounting system and then enter the invoice into BeanworksForClubs.

What about paper invoices, how do I process those?

We understand that not all vendors will be able to supply electronic invoices. Once you are fully up and running you will find that more than 85% or your vendors will participate in providing electronic invoices (that’s the average participation rate).

faq

boost-your-accounting-teams-productivity