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What is Beanworks?

What is BeanworksForClubs?

BeanworksForClubs is a cloud-based solution providing private clubs a cost-saving accounts payable automation software that is streamlined and paperless, easy to implement, flexible and user-friendly. BeanworksForClubs is an automated accounts payable solution that you use via a secure Internet connection.

How does BeanworksForClubs interact with my accounting system?

The integration is accomplished with a simple transfer of files back and forth.  File transfers are as easy as attaching a file to an email. (You already know how to do it)

What accounting systems does BeanworksForClubs integrate with?

Currently we work with the Clubessential, Jonas and Northstar Club Management systems. 

Will BeanworksForClubs reduce my staff?

We can’t guarantee that you will reduce staff using BeanworksForClubs.  However, we can guarantee that you will reduce administrative work hours – and redirect those hours to more productive tasks by the existing staff.

Will my auditors approve this system?

We have found that auditors prefer, and recommend, this type of system. During your audit, simply give your auditors “view only” access to the system and they can find everything they need. Some clubs have told us that their audits are easier now with Beanworks

How does BeanworksForClubs prevent fraud?

An effective method of fraud prevention is a separation of duties. With BeanworksForClubs we can ensure that all invoices are approved by someone other than the person cutting checks.  We can also ensure that large payments go through multiple approvals before being paid.  With proper separation of duties in place a club can greatly reduce their risk of fraud.

Our club prints a lot of manual/immediate checks, will this be a problem?

While we encourage you to send all invoices through BeanworksAP we understand there is always a need for a check to be cut immediately – and this is not a problem.  Simply cut the check from your accounting system and then enter the invoice into BeanworksForClubs.

What about paper invoices, how do I process those?

We understand that not all vendors will be able to supply electronic invoices. Once you are fully up and running you will find that more than 85% or your vendors will participate in providing electronic invoices (that’s the average participation rate).

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BEANWORKS FOR CLUBS